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Instructions for submitting data

Please read the following instructions for submitting genealogy data into the Elliot Clan Database.

When first reading through these instructions, it may seem like a lot of work but if you have done your research, you already have most of this information and if not, by filling in the blanks, it may help you to focus your research and find more family connections. Please remember the more complete the information you provide (direct and collateral lines), the better the chance of linking your family to other Elliot families contained in the database. I do NOT do your research for you, but I will search the database and try to link you with other members. Any information submitted by you will NOT be released without your permission.

Software

FamilySearch no longer offers PAF (Personal Ancestral File) software for download and or support, since July 15, 2013.

Legacy, Ancestral Quest, RootsMagic are packages that can be used instead of PAF, but there are many many more. With all of these, you have the ability to create a GEDCOM file.

In addition, the following have FREE versions available online for download:

Members submitting genealogy data can use the one of these computer programs to ensure uniformity of the information contained in the Elliot Clan database.

For genealogists who do not have their genealogy data on computer currently but want to, go to one of the above websites and download your choice of software, then input your family members in the format indicated, containing the information below.

For genealogists who already have their genealogy on computer, transfer a copy of your genealogy into a GEDCOM file. This will NOT corrupt any information in your files.

For new genealogists, visit an LDS Family History Center in your area. They have experienced volunteers who can show you how to locate and record information. They DO NOT do your research for you.

If you do not have a computer or access to one, you can visit an LDS Family History Center in your area listed in your phone book and purchase Family Group Record Sheets to record your family information. Information received in handwritten or typed sheets will delay your entry into the database because it requires manual entry for each individual you submit.

Data format

For everyone submitting information into the Elliot Clan Database, please make sure your information is as complete as possible containing the information below:

  • Make sure all names of people are complete as possible. Please do not use periods after initials. Abbreviations — use for titles — prefix and suffix.
    • Jr, Sr, II, after last name
    • Dr, Gen, Duke, Rev, place on line: Other, Title (prefix)
  • Given name (s) first and middle, last names — capitalize
  • Women always input by birth (maiden) name, where possible
  • Titles (Prefix or Suffix), if any

Please review all entries to make sure each place has the following information. Each place should have four location identifiers, if possible. Use standard abbreviations for states, counties, and countries.

Examples:

  • Bronx, Bronx, New York City, New York, USA—Bronx, Bronx, New York City, NY, USA
  • Mount Vernon, Knox, Ohio, USA—Mt Vernon, Knox, OH, USA
  • Saint Basile, Madawaska, New Brunswick, Canada—St Basile, Madawaska, NB, CAN
  • Munich, Bavaria, Germany, Europe—Munich, Bavaria, GER, EUR
  • Winchester, Hampshire, England, Europe—Winchester, HAM, ENG, EUR

1st line of notes: please put your name and complete mailing address. List events such as military service, religious preferences, ancestral file numbers, occupations or other significant events in the notes, not on the individual’s record.

Transfer a copy of your verified genealogy into a GEDCOM file. Please review your GEDCOM file for errors before sending to me. Then send via email to me at the email address below. Or if you prefer to send a 3-½ disk or CD by snail mail, please mark your envelope “GENEALOGY”.
NOTE: Disks or CDs WILL NOT be returned!

US Members: Please submit your information to Debra Elliott Morin, USA Clan Genealogist. (Snail mail submissions should go to Debra Elliott Morin, 8000 East Manitoba Place, Tucson, AZ 85730-4648). Include a stamped, self-addressed envelope if you would like a response. Debra will notify you by email or snail mail if she finds a branch to your family tree. Incomplete submissions will delay input into the database.

Canadian Members: Please submit your information to Brian Elliott, Canadian Clan Genealogist. Incomplete submissions will delay input into the database.

Thank you for your cooperation and good luck with your search!

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